Event Coordinator I

About the Role

The Event Coordinator I leads event setups, conversions and tear-downs, oversees facility readiness, and manages rental bookings for Town venues such as The Millhouse and Cantril School. The role handles rental logistics, vendor management, compliance documentation, and reporting, and assists with hiring and training Event Assistants. The posting remains open continuously until filled.

Responsibilities

• Execute setups, conversions and tear-downs for events independently or while directing Event Assistants
• Lead opening and closing duties for large-scale events, ensuring operational safety and efficiency
• Procure, intake, book and manage client leads for designated Town event venues
• Coordinate rental details including staffing, vendor management and on-site logistics
• Review rental documentation (COIs, EAPs, diagrams) to ensure compliance with Town policies
• Compile and maintain reports including event forecasts, rental summaries and profit/loss statements

Requirements

• Must be at least 21 years of age
• High School Diploma or GED equivalent
• At least one year of experience in event planning, administration, hospitality or recreation
• Valid Driver's License
• CPR/AED/First Aid Certification or ability to obtain within 30 days of hire
• Proficiency with Microsoft Office Suite and familiarity with project management software