Assistant Executive Assistant

About the Role

Provide administrative support to various. In this role you will perform a wide range of clerical and administrative duties designed to help the organization run smoothly, including routine and advanced tasks based on business/department needs. The successful candidate must be able to multi-task and work both independently and with others to achieve business objectives in an ever-changing environment.

Responsibilities

• Provide administrative support to the support services team, employees, and management as directed
• Coordinate and arrange meetings including agenda preparation, meeting invitations, reserving and preparing facilities, and arranging offsite meetings and events as requested
• Arrange and coordinate travel schedules and reservations as requested
• Process expense reports in the Concur system as requested
• Manage shared calendars and appointments
• Ability to manage multiple tasks

Requirements

• Some administrative experience
• Ability to handle work of a confidential nature
• Ability to meet deadlines – sometimes with short notice
• Strong written and verbal communication skills
• Strong organizational skills
• Regular, reliable attendance