Project Site Document Controls Specialist

About the Role

The Project Site Document Controls Specialist supports document control operations for Advanced Technology projects and reports to the Document Control Manager on the assigned project. This position is responsible for executing project document control processes in a field environment, maintaining accurate and timely flow of controlled documentation, and supporting project teams with document management across…

Responsibilities

• Support document control activities for Advanced Technology projects in accordance with project procedures, company standards, and contractual requirements.
• Independently receive, log, distribute, track, file, retrieve, and maintain controlled documents, including drawings, specifications, submittals, RFIs, correspondence, quality records, and turnover documentation.
• Maintain document control systems and project files to ensure records are accurate, complete, current, and properly stored.
• Monitor revision status, version control, and document workflows to ensure project teams are using current documents and established processes are followed.
• Coordinate with project teams, subcontractors, vendors, and clients to support document submission, review, approval, turnover, and closeout activities.
• Support the Document Control Manager with reporting, process implementation, training, and continuous improvement efforts on the project.

Requirements

• Associate’s or bachelor’s degree in business, information management, construction management, engineering, or a related field preferred; equivalent experience will be considered.
• Progressive experience in document control, records management, project administration, or a related support role in construction, engineering, EPC, or industrial environments.
• Previous project site document control experience on large, complex construction projects preferred.
• Experience supporting Advanced Technology, industrial, manufacturing, mission critical, or similar technical construction projects preferred.
• Working knowledge of document control practices, revision control, records retention, transmittals, turnover, and audit support.
• Proficiency with electronic document management systems and Microsoft Office applications.