Administrative Assistant - Transition Bridge Program

About the Role

Provides administrative secretarial support for the principal; coordinates and supervises general business activities and personnel of the program. Assists with setting up meetings for Bridge staff and coordinating IEP meetings with high schools.

Responsibilities

• Maintain the principal's calendar, make appointments, schedule meetings and conferences.May assist in maintaining overall calendar of school and community events.
• Maintain files on personnel, including evaluations, other confidential information including emergency contacts and crisis management process.
• Liaison with district community relations – alerting the district to crisis situations, good news, student celebrations, etc.
• May prepare and distribute a variety of regular and special reports for administration, the district and the state.
• Perform other related duties as assigned or requested.
• Draft and produce letters, memoranda, reports, special projects; such as newsletters, handbooks and other related materials and documents in an accurate and timely manner. Deal with matters of a highly confidential nature.
• General budgetary responsibilities include:
• Monitor and maintain budget functions related to a number of accounts such as activity funds, general funds, grants and petty cash.
• Reconcile monthly budget accounts and prepare reports.
• Maintain school inventory.
• Coordinate a variety of building and staff activities: beginning and end-of-year check-in, registration, parent information nights, building security measures, etc.
• Continually look to improve administrative processes.
• Maintain proficiency in Workday, Aesop, Infinite Campus, Kronos, Enrich and other related technologies.
• Manage a variety of personnel functions, such as substitute teachers, staff leaves and leave records, pay sheets, and personnel hirings/terminations.

Requirements

• High School or Equivalent (Required)
• Demonstrated ability to work collaboratively with all stakeholders to support positive outcomes
• Effective Problem Solving skills
• General computer literacy skills (Microsoft Office, Google)
• Has the ability to effectively communicate with the school and school District community as well as the public at large.
• Has the ability to meet attendance standards and work the hours necessary to perform the essential functions of the job.
• Has the ability to perform responsibilities without the necessity of close supervision.
• Maintains a generally positive attitude.
• Observes all District policies and procedures.
• Strong organizational and time management skills
• Verbal and written communication skills in English and a demonstrated ability to read and comprehend written/graphic and oral instructions

Compensation

• Base pay: $20.35 - $26.92/hr
• Career range upper: $33.48/hr

Benefits

• This position is eligible for health, vision, dental, health savings account (HSA), flexible spending accounts (FSA), District paid and voluntary additional (supplemental) life and accidental death and dismemberment insurance, short and long-term disability, critical illness and accident voluntary insurance, employee assistance program (EAP), voluntary 401(k), 403(b) and 457 retirement plan options.
• This position is eligible for paid sick and personal time.