Development Services - Construction Permit Specialist

About the Role

This position performs permit processing and coordination functions for Development Services construction-related permits. Serves as the primary owner of ROW permit intake, issuance preparation, tracking, extensions, and closeout documentation within Development Services.

Responsibilities

• Reviews and coordinates Right-of-Way (ROW) permits submitted by contractors, developers, utility providers, and other Town departments to ensure compliance with Town standards and requirements prior to work within the public right-of-way.
• Reviews ROW permit documentation for completeness and compliance, including plans/exhibits, restoration details, traffic control plans (TCPs), work hours, and notifications as applicable.
• Coordinates with Public Works Traffic Engineering regarding traffic control plans (TCPs), lane/road closures, detours, signal impacts, pedestrian/bicycle routing, ADA accessibility requirements, and other work zone impacts; provides review and comments to ensure Traffic Engineering standards and best practices are followed prior to permit issuance.
• Serves as the Development Services representative for ROW-related Multi-Department Team (MHT) reviews and coordination, including Parks and Water activities occurring within the public right-of-way.
• Coordinates planned work zones and ROW occupancy with Public Works and other stakeholders to help prevent overlap and conflicts; communicates with applicants and Town staff regarding scheduling and impacts as needed.
• Communicates ROW permit conditions and requirements to applicants, including traffic control requirements, work hours, notifications, restoration standards, inspection expectations, and closeout requirements.
• Tracks ROW permit expiration dates, extensions, corrections, inspection outcomes, and closeout requirements; follows up on overdue or incomplete closeouts.
• Provides permit processing support for Site Construction permits including intake after approval, issuance preparation, permit tracking, and closeout documentation.
• Provides permit processing support for TESC permits, including verification of required documentation, issuance preparation, and recordkeeping.
• Confirms Site Construction and TESC permits are complete and ready to issue by verifying required approvals, documents, fees, and sureties are received prior to issuance.
• Coordinates with internal departments and inspection staff to verify required approvals and documentation have been completed prior to permit issuance (as applicable).
• Processes surety intake and tracking for applicable permits, including verifying required surety forms/amounts, coordinating approvals, maintaining surety records, and assisting with surety return/release processing in accordance with Town requirements.
• Assists with tracking performance and warranty sureties/bonds associated with permits and development projects, including documentation required for closeout.
• Provides customer service to contractors, developers, utility companies, and the public regarding permit requirements, timelines, fees, inspection processes, and closeout requirements.
• Coordinates with inspectors and field staff regarding inspection scheduling, compliance tracking, and permit closeout documentation.
• Maintains and updates weekly construction and ROW impact tracking maps and summaries for Development Services permits.
• Prepares and presents Development Services permit impacts at internal weekly coordination meetings.
• Coordinates scheduling of ROW occupancy and lane impacts with Public Works to reduce overlap and conflicts.
• Coordinates with Community Relations (as applicable) on communicating lane/road closures, detours, and construction impacts to the public consistent with Town processes.
• Maintains accurate permit records including permit documents, plan sets, correspondence, inspection notes, approvals, and closeout documentation within the Town's permitting and recordkeeping systems.
• Assists with reporting and tracking metrics related to ROW permits, permit volumes, issuance timelines, sureties, and compliance.
• Performs other duties as assigned or required

Requirements

• Education: An Associate's Degree in a related field.
• Experience: At least two (2) years of experience in permit processing, construction administration, development services, public works support, utilities, engineering support, or closely related experience; or an equivalent combination of education, training, and experience.
• Valid Colorado Driver's License is required
• ATSSA Flagger Certification is required
• ATSSA Traffic Control Technician Certification is required
• IMSA Work Zone Temporary Traffic Control Certification is required or the ability to obtain within six (6) months of hire
• Knowledge of permitting processes related to ROW and construction activity.
• Knowledge of MUTCD, and traffic control and work zone principals sufficient to review documentation requirements and coordinate required approvals.
• Strong organizational and process management skills
• Ability to manage high permit volumes and deadlines
• Ability to interpret approved construction plans and identify deviations requiring correction
• Ability to become familiar with Town Design Criteria, Town Municipal Code, and the Town's Land Development Code.
• Ability to read and interpret development/construction plans, traffic control plans, and permit exhibits.
• Ability to organize and prioritize workload, track multiple permits simultaneously, and meet deadlines.
• Working knowledge of office software (MS Word, Excel, Outlook) and ability to maintain electronic permit records and databases.
• Ability to establish and maintain effective working relationships with Town staff and external stakeholders.
• Ability to effectively communicate, both orally and in writing.
• Ability to drive to and physically access work sites to perform duties in varying weather and environmental conditions (as needed).

Compensation

• Hourly Range: $31.79 USDto$42.92 USD